Here are some useful office organization tips to make sure your home office is up to par.
Electronic or Manual?
If you are tossing up whether to use an electronic personal organizer or a manual one, consider the benefits and downsides of both methods.
Electronic Personal Organizer
Electronic personal organizers are great because it allows greater functionality to encompass not only your task lists, but you can also have easy access to address book and links to online resources. You can carry it as you go because it is portable and you don’t have to painstakingly write everything by hand. With a touch of a couple of buttons and clicks you can access your information on your personal organizer straight away.
However, one of the downsides is that it’s got too many to lure you away like social marketing tools. You might spend more time on Twitter than you can afford to whilst your business suffers waiting for some much needed attention.
Manual Personal Organizers
The manual approach to personal organizing wont’ break the budget and is easy to set up. All you really need is a notepad for your to list. The basic pen and paper approach can work wonders. You don’t need any complicated system which requires upkeep to maintain.
In contrast to an electronic system, you don’t need to worry about buying frequent upgrades for your software. And how about backups? Your to do list and notepad is right in front of you. No need to worry that it has got lost in the nether of your computer.
Scanners – Moving Towards A Paperless Office
With the trend towards a paperless office, a scanner is a useful device to have in your home office. It’s compact and doesn’t take up much space. There are just some documents that you need to maintain a record of and scanning is a useful method to use. Rather than filing these documents away in lever arch files which take up unnecessary space in your home office bookshelves, try scanning the documents instead.
If you don’t have a legal requirement to keep physical copies of documents and you have already scanned them, you can use a paper shredder to shred old documents. Some people like to recycle their shredded paper and use it in the garden for composting.
Voice mail is an essential feature to have on a phone system these days. You want to be attentive to calls from important customers and business contacts, but yet at the same time, you don’t always have to deal with the calls right away.
Try dealing with calls in one chunk to improve your efficiency. Set aside half an hour each day and make your way through the voice mail calls. Train your customers and clients to leave messages with constructive details. You don’t want to playing telephone tag all day long and still not know what a client was wanting. It’s really not a productive approach.
Hope that you found these office organization tips useful. If you need specialised help to organize your office, consider hiring the services of a professional home office organizer.
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